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FAQ
Company
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What types of events does Global Produce specialize in?
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A.
Global Produce specializes in large-scale business events, including executive summits and product launches. We are especially strong in immersive spatial and stage production, creating memorable experiences.
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Can you support overseas clients? Is communication in English available?
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Yes, we have experienced native-English-speaking event directors who handle international projects. From inquiries and proposals to negotiations, we provide seamless communication in English.
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What communication tools can be used during the project?
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We adapt to your preferred communication tools—Slack, Microsoft Teams, Google Workspace, WhatsApp, etc. Our English-speaking staff ensures globally responsive service.
Services
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What services can Global Produce provide?
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We offer comprehensive, one-stop services covering every aspect—from concept planning and venue selection/negotiation to stage direction, creative production (including key visuals, videos, and presentation slides), staffing, and event management.
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What is your event planning and execution workflow?
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Our typical workflow includes: hearing your objectives (organized by 5W2H), proposal creation (structure/budget/schedule), production (with regular meetings), rehearsals, on-site execution, and post-event follow-up.
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Do you support live streaming or hybrid event formats?
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Yes, we support online, hybrid, and live formats. With extensive know-how in advanced streaming technologies and equipment, we excel in designing experiences that reach global audiences.
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Can you also handle decoration and graphic design for events?
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Yes, we provide comprehensive creative services, including venue decoration, graphic design, printed materials, key visual production, and event video production.
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Can you arrange transportation, accommodation, and interpreters as part of the service?
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In compliance with Japanese law, we partner with travel agencies to coordinate transportation and accommodation. We also provide interpreters and "lanuguage ready" on-site staff to ensure peace of mind for international clients.
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Can you arrange meals and catering? Is it possible to accommodate vegan or halal options?
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Yes, we can arrange catering in coordination with restaurants or hotels, tailored to your event concept and guest preferences. Vegan and halal menus are also available upon request. From VIP setups to food trucks for outdoor events, we can support a wide range of dining experiences.
Planning
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What are the key characteristics and considerations when hosting an event in Japan?
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In Japan, precision, hospitality, cleanliness, and punctuality are highly valued. At the same time, special attention to scheduling, securing multi-lingual staffs, and cultural considerations is required. Understanding Japanese law is crucial, and we help minimize risks for smooth operations.
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What types of venues are popular in Japan? Are there any recommended MICE venues in Tokyo?
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Popular venues in Tokyo include hotel ballrooms, event halls, historical sites (like temples and museums), and upscale unique venues. We propose optimal MICE venues aligned with your event goals and brand image.
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What is the best season or timing to host an event in Japan?
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Outdoor events during the rainy season (June) or typhoon season (August to October) require careful planning. Even for indoor venues, weather-related delays can occur. We recommend holding events in April–May or October–November.
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How early should we begin preparations when planning an event in Japan?
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We can deliver an idea sheet within 5 days of your inquiry. With a lead time of one week to several months, we can propose highly detailed plans tailored to your event’s scale and purpose.
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How should we handle shipping and customs clearance for materials brought into Japan?
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For import/export-related matters, collaboration with specialized logistics companies is required. While we can advise or support arrangements, our involvement may vary depending on the project scope.
Experience
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What kinds of performances or staging elements are popular in Japan?
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Traditional Japanese cultural performances are especially popular with international audiences. These include calligraphy shows, traditional musical instruments, and ninja/samurai performances—offering immersive and memorable cultural experiences.
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What types of technology are available at venues in Japan?
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We support cutting-edge technologies such as XR, VR, large-scale visual systems, and streaming. With our technology partners, we deliver trend-defining production designs.
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Are special effects such as lasers, fireworks, or drones available?
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Yes, it is possible. However, such effects may be restricted based on venue regulations or local ordinances. We support the necessary safety checks and applications to the fire department as needed.
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Can you support sustainable practices?
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Yes, we can accommodate sustainable event designs. We offer eco-friendly décor, and waste reduction measures.
Budget
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What is the typical budget range for corporate events in Japan?
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Excluding venue fees, typical project budgets start from around 20 million yen. We adjust timelines and specifications to maximize value within your budget.
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Why is the cost of LED displays and audiovisual equipment relatively high in Japan?
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In Japan, audiovisual equipment tends to be costly due to strict safety standards and high-quality domestic requirements. Additionally, most gear is imported, which raises costs due to duties and shipping.
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How can we create a high-quality event while keeping costs under control?
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To control costs while maintaining quality, we optimize equipment use, recommend off-peak venues, and design smart production plans that emphasize immersive décor over costly main stage effects.
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What items are typically included in your event quotations?
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Our estimates include: planning/production fees, event staff labor, décor/set construction, equipment rental (AV/lighting/streaming), creative production (KV/videos/materials), transport/accommodation, and additional services (e.g., hospitality, interpretation).
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